✍️ Translate a document online

There are two ways to translate your documents on Redokun - online or offline.

This guide will help you translate a document online using our easy to use Web Editor. Most user follow this process when working with colleagues, parners, and freelancers.

⚠️ If you are translating an XLIFF file, visit this guide.

⚠️ If you are translating an InDesign file, visit this guide.

📄 1. Upload a Document

❗ Segmentation tip: Set your segmentation preference in Settings > Text Segmentation before uploading. Use Sentence Segmentation (default) for better TM reuse and consistency, or Paragraph Segmentation for more fluent AI translations. Learn more about segmentation →

Navigate to the Document List.
Click on Upload Document.
Select your file. Redokun supports various formats, including DOCX, IDML, XLIFF, PPTX, XLSX, HTML, TXT, JSON, and more. See the full list of supported file formats →
Choose the source language of your document.
Click Upload.

When you upload a document, Redokun automatically applies filters to exclude non-translatable elements like numbers and currencies. Learn more about filters →

🌐 2. Add Target Languages

After setting the source language, you’ll be asked to select one or more target languages for your document.

Use the search bar or scroll the list to find your desired language.
Click a language to select it. If you haven’t invited any translators before, your name will appear below as the translator. Otherwise, Redokun will suggest the translators you most recently invited.
You can add multiple languages in one step.

Country-specific languages:

Redokun supports multiple regional variants for many languages (e.g., German, German (Austria), German (Belgium)). You can choose the general version or specify a locale when needed. If you don’t see the language or variant you need, go to your Language Settings and make sure it’s enabled. If a variant is missing from the list, feel free to message us at support@redokun.com.

👥 3. Assign Translators

After selecting your target languages, you can assign a translator directly from the same screen.

Click Add translator next to a target language.
If you’ve already invited someone to translate into that language in the past, their name will appear and you can select them.
To invite a new translator, type their email address into the field.
They’ll receive an invitation to create a Redokun account and begin translating or reviewing the content.
To remove a translator, simply click the X icon next to their name.

➡️ What Happens Next

After assigning languages and translators, Redokun will:

Redirect you to the Document Detail page (if you uploaded a single document),\or
Redirect you to the Document List (if you uploaded multiple documents).

From there, you can manage the next steps in your translation workflow. Typically, users take one of the following paths:

⚙️ 4. Pre-Translate the Document (Recommended)

To speed up the process, you can run Pre-Translate to:

Automatically fill in previously translated segments using your Translation Memory.
Use AI Translation to translate new segments (depending on your plan).

Where to do it:

Run Pre-Translate for all languages from the Document Detail page.
Or, run it on a language-by-language basis from inside the Web Editor.

Learn how to use Pre-Translate →

✍️ 5. Translate Online Using the Web Editor

If you or your invited collaborators prefer translating directly online:

Open the document in the Web Editor.
Translate each segment manually, or refine suggestions from Translation Memory and AI Translation.
Keep all formatting tags (e.g., [1] , [2] ) in place. Learn more about tags here.
Confirm each translation once it’s completed. Confirmed translations are saved to your Translation Memory and can be reused in future projects.

Learn more about the Web Editor →

📅 6. Download the Translated Document

To download the final file, all translations must first be confirmed and locked. This ensures the content is stable and no further edits are in progress.

Confirm the translation

You can confirm the translations in two ways:

From the Web Editor, by clicking Confirm translation after reviewing all segments.
From the Document Detail page, by clicking Confirm and lock next to each language.

Download the translated document

Once a translation is confirmed and locked, the Download button becomes active.

Click Download to generate the translated file. Redokun will export the document in its original format and layout.

Downloading a file may deduct words from your plan's word balance, depending on your subscription.

📌 Additional Tips

Use the Brief, Notes, and Instructions section to communicate with your team.
Utilize Comments and Mentions for segment-specific discussions.
Monitor progress using the Translation Progress Bar:
- Grey: Confirmed segments
- Orange: Draft segments
- Green: Untranslated segments

Learn more about proofreading and collaboration →

Feel free to reach out to support@redokun.com if you need further assistance or have questions about specific features!