👥 Manage translators & assignments

This guide explains how to set up and manage your translation team in Redokun—from adding languages and inviting translators to assigning and reassigning them to documents.

🌐 Add Target Languages (and Regional Variants)

Before assigning translators, add the target languages your team will use:

1. Click on your name in the top-right corner and select Settings.
2. Go to the Languages tab.
3. Use the Search language field to find a language.
4. Click the language name to add it to your list.
5. Optionally, enable country-specific languages (e.g., English UK, French Canada).
6. Click Save.

🧑‍💼 Invite a Translator and Match them with Languages

To add a translator and define which languages they can work on:

1. Click Team in the navigation bar.
2. Click Invite member.
3. Enter the translator’s email address.
4. In Role, select Translator.
5. In Languages, search for and select one or more target languages, then click Apply selection.
6. Leave Can edit Glossary and TMs checked to let them edit the Glossary and Translation Memories in their languages, or uncheck it for view-only access.
7. Click Invite.

The translator appears in the team list with a Pending invitation label until they accept.

💺 Available seats for each role are shown at the top of the Team page. If no Translator seat is left, the Translator role can’t be selected: remove an existing user or click Buy more seats.

Not sure what translators can do? 👉 See roles and permissions →

🌍 Edit a Translator’s Languages

1. Click Team in the navigation bar.
2. Find the translator and click the pencil icon in the Languages column.
3. Select the languages to add, or click Delete next to a language to remove it.
4. Click Save.

📚 Change Glossary and TM Access

Translators can have view-only or edit access to the Glossary and Translation Memories for their assigned languages. Managers always have edit access.

1. Click Team in the navigation bar.
2. Find the translator and open the dropdown in the TM and Glossary column.
3. Select View only or Edit access.

📩 Resend an Invitation

If a translator hasn’t accepted their invitation yet, you can send it again:

1. Click Team in the navigation bar.
2. Find the translator marked Pending invitation and click the three-dot icon at the end of their row.
3. Select Resend invitation.

🔁 Turn a Translator into a Manager

You can change a translator’s role from the Role column in the team list, as long as a Manager seat is available. Learn how in Managers Setup & Management →.

❌ Remove a Translator from the Team

To remove a translator from your team:

1. Click Team in the navigation bar.
2. Find the translator and click the three-dot icon at the end of their row.
3. Select Remove.
4. Click Remove translator to confirm.

📄 Assign Translators to a Document

You can assign one or more translators to each target language when uploading a document—or later from the document detail page or Web Editor.

Option 1: During Upload

• When uploading a document, select the target languages and assign a translator to each one directly.

Option 2: From the Document Detail Page

1. Go to the Document Detail page.
2. Click the three-dot menu next to the target language.
3. Select Change translator.
4. Choose a translator or type a new email.
5. Click Assign translator.

Option 3: From the Web Editor

1. Open the Web Editor for a target language.
2. Click the translator icon at the top of the page.
3. Assign or change the translator from the pop-up menu.

🔄 Change, Reassign or Remove a Translator for a Document

You can change, reassign, or remove a translator at any time—either from the Document Detail page or directly in the Web Editor.

Option 1: From the Document Detail Page

1. Go to the Document Detail page.
2. Click the three-dot menu next to the target language.
3. Select Change translator.
4. Choose a new person, enter their email, or click the trash icon to remove the translator.
5. Click Confirm translators to apply the change.

Option 2: From the Web Editor

1. Open the Web Editor for a target language.
2. Click the translator icon at the top of the page.
3. Select or invite a new translator from the pop-up, or click the trash icon to remove the current one.

➕ Add or Update Target Languages and Translators for Multiple Documents

You can assign languages and translators to several documents at once from the Document List.

1. Go to your Document List and select the documents you want to update.
2. Click Add target languages in the toolbar.
3. Choose the languages and assign translators as needed.

Learn more about bulk-editing assignments →

📝 Add a Reviewer

Redokun doesn’t have a dedicated "reviewer" role, but you can assign anyone (translator or manager) as a reviewer:

1. Invite them as a translator or manager.
2. Assign them to the language.
3. Use the Brief, notes and instructions field to clarify their role as a reviewer.

Need to manage managers too?

👉 Learn how in Managers Setup & Management →