📚 Glossary: your tool to standardize translations and guide the AI

The Glossary in Redokun helps your team maintain consistent terminology across all translation projects.

It ensures key terms are translated accurately and uniformly—whether you're working with internal teams or external vendors.

💡 Why Use the Glossary?

Using a Glossary has several key benefits:

• ✅ Consistency: Ensures your brand and technical terms are translated the same way across all documents.
• ⏱️ Efficiency: Reduces the time translators spend deciding how to translate common terms.
• 📣 Clarity: Helps avoid misunderstandings in specialized or industry-specific content.
• 🤖 AI Compatibility: Glossary terms are applied automatically in AI translation.

This makes the Glossary an essential tool for quality, speed, and scale.

📄 What Is the Glossary?

A Glossary is a list of approved term translations. Each entry includes:

• A term in the source language
• Its approved translation in the target language
• An optional note with additional context

Glossaries are linked to specific language pairs (e.g., English > Italian).

🧠 Glossary and AI Translation

Redokun sends your Glossary terms as preferred translations to the AI engine during Pre-translate and AI suggestions.

While the engine usually applies these terms, we can't guarantee it will always do so—especially if it detects a mismatch in context. Still, this feature greatly increases the chance of consistent terminology in AI-generated translations.

👩‍💻 Use the Glossary in the Web Editor

As you translate:

• Terms with Glossary entries appear underlined in the source text.
  • Green underline → Term is correctly used in translation.
  • Yellow underline → Term is missing or incorrect.
• Hover over the underlined term to view the approved translation and note.

⚠️ Glossary Warnings in the Editor

If a confirmed translation doesn’t match the Glossary, Redokun shows a warning:

• Use the filter Show > With glossary warning to find these segments easily.

📬 Glossary Access and Sharing

Glossaries in Redokun are automatically shared within your team and with invited collaborators:

• Managers have full access. They can create, edit, import, export, and manage Glossaries for all language pairs.

  Translators have read-only access to Glossary entries for the languages they work on. In the Web Editor, they can:

  • View glossary suggestions and notes
  • Receive warnings when their translation doesn't match a Glossary term
  • Benefit from AI suggestions that aim to apply Glossary preferences

There's no need to manually share files. All collaborators work from a single, centralized Glossary—ensuring consistency across projects.

* Only if the manager grants edit access.

🧑‍🤝‍🧑 Granting access to translators (to be released soon)

Managers and the Team Owner can control whether a translator can only view the Glossary or also edit it.

1. Go to Settings > Translators.

2. Find the translator you want to update.

   In the TM and Glossary column, choose:

   • View only → The translator can see Glossary entries.
   • Edit access → The translator can add, edit, or delete entries.

🛠️ Creating a Glossary

1. Click Glossary in the top navigation.
2. Click Create glossary.
3. Select a source and target language.
4. Click Create glossary to confirm.

💡 Tips for Effective Glossary Use

• Include terms that are brand-specific, technical, or commonly misunderstood.
• Use the same language in the source and target fields for terms that must not be translated (e.g., brand names).
• You can add multi-word terms (e.g., "machine learning") to the glossary.
• Keep translations updated as your content evolves.

➕ Add a Term Manually

1. Click Glossary in the top navigation.
2. Click See details next to your Glossary.
3. Click + Create single entry.
4. Add the source term, translation, and an optional note.
5. Click Create entry.

📂 Import a Glossary from Excel

1. Click Glossary in the top navigation.
2. Open the Glossary and click Upload glossary.
3. Download the Excel template.
4. Fill in:
   • Column A: Source term (max 80 characters)
   • Column B: Target term (max 80 characters)
   • Column C: Note (optional, max 250 characters)
5. Click Browse files to upload.
6. Click Continue to finish the import.

📤 Export Your Glossary

1. Click Glossary in the top navigation.
2. Open the Glossary.
3. Click Download to export all entries in Excel format.

If you have any questions or need further assistance, feel free to contact us at support@redokun.com.